Civil Service - Office Assistant
Company: Duval County Public Schools
Location: Jacksonville
Posted on: November 10, 2024
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Job Description:
Job Summary
This is routine clerical work at the entrance level at a school
site maintaining records; filing; receiving, sorting, and
distributing correspondence, books and other material; typing and
data entry, not requiring touch typing; answering the phone; making
copies; greeting and routing visitors. Provides for children's
personal needs such as attending to those who are sick or hurt;
administering medications as prescribed by a physician in
accordance with training and authorization; assisting young
children with bathroom calls; and associated activities involving
children. Requires basic clerical skills and knowledge of office
practices and procedures that involve the operation of standard
office equipment such as personal computer, copier, fax, and
associated equipment that can be learned on the job within several
months. Employee will assist students and others with routine
problems and will refer non-routine items to a supervisor. Work in
this class requires basic courtesy, tact, and diplomacy in dealing
with others, and the ability to work cooperatively as part of a
team. Work is performed following established routines and
procedures. Employees must be able to sit or stand for extended
periods of time; use standard office equipment on an ongoing basis;
and lifting supplies and materials weighing up to 25 pounds. May be
assigned to work in Guidance, Student Services, Curriculum, Media,
or the general office. Work is supervised by a higher-level
employee who reviews work for conformance with instructions and
procedures, and is monitored during progress and upon
completion.
Essential Functions
1. Receives, sorts, distributes, and files correspondence, books
and other material according to established procedures.
2. Maintains alphabetical, numerical, and subject matter files.
3. Types routine correspondence, memoranda, reports, records,
bulletins, orders and other office documents from sources such as
rough drafts, notes, and oral instructions.
4. Receives, counts, opens, unpacks, dates, stamps, records, sorts
and distributes incoming mail, documents, books, materials and
supplies following established procedures.
5. Sorts and stamps out-going correspondence, addresses envelopes
and packages, and prepares printed matter and other material for
mailing.
6. Receives and refers visitors, takes telephone calls and
messages, and provides routine information upon request.
7. Enters information or data to personal computer or computer
terminal following established procedures.
8. Prepares routine written reports and fills out forms, as
necessary.
9. Operates standard office equipment such as a typewriter,
calculator, personal computer, microfilm and microfiche equipment,
duplicator and copier.
10. Attends to children who are hurt or sick.
11. Administers medications as prescribed by a physician in
accordance with training and authorization.
12. Assists young children with bathroom calls. May monitor
non-instructional activities of children.
13. Performs related work as required.
Qualifications
Open Requirements: A High School Diploma, G.E.D., or a six-month
combination of post high school education, training and clerical
experience. Successful completion of post high school business,
communication, computer science, education, mathematics,
psychology, sociology, or related course work may substitute for
the required six months of experience at the rate of one semester
hour for one month of experience.
Promotional Requirements: NA
Licensing: NA
Knowledge, Skills, and Abilities
Keywords: Duval County Public Schools, Port Orange , Civil Service - Office Assistant, Administration, Clerical , Jacksonville, Florida
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